Division Finance & Administration

1. Maintain processes and controls to ensure accurate processing of Expense Reports,including monitor the budget execution through Timor-Leste Budget Transparency Portal.

2. Providing financial and administrative support to colleagues,clients and stakeholders of the business.

3. Assisting in the preparation of budgets

4. Managing records and receipts,including processing invoices.

5.Collect the Cheque from MoF(when approval), Process and cleared to cash as per instruction from DFA.

6. Redeposif all cash under spent into account (Direction from MoF) base on MoF current practice.

7. Manage manual cash flow of Finance & adm.Agency.

8. Reconciling daily, monthly and yearly transactions,separately then system.(Manual bookkeeping).

9. Monthy report.

10.Update weekly or daily about the progress of finance transaction.

11. Prepara Manual monthly timesheet for all team.

12. Download all attendance from machine finger print (If applicable).

13. Prepara MOP, Perdiem,and others documented relating to local and oversea travel.

14. Follow up all transaction pending.

15. As alarm to reminder all division to ensure budget execution is delivery as per timeline.

16. Review,check and analyse monthly fuel consumption report.

17. Work closely with logistic and procurement to ensure all oversea trip.

18.Full organize and arrange for any seminars or workshop sponsor by agency,

19. Work with HR team to prepare employee gathering every month.

20. Involved in any annual audit process.

21. Prepare any letter as required

22. Secure delivery of confidential documents and filling all finance & Adm.documents.

23. Maintain a safe and secure working environment.

24. Performs other duties as assigned.

1. recepcionista

1. Works closely with the Executive Director to develop and monitor the financial budget and strategy of the agency and ensure that it aligns with the overall strategic direction of the agency;

2. Creates and periodically updates a financial management plan and budget with short-team and long-team strategic and tactical goals;

3. Works with the UPMA to develop and monitor budgets and financial statements;

4. Asseses and manages the Agency risk and liability;

5. Provides expertise,guidance and oversight in the areas of human Resources to ensure that those functons are operating and/or being carried out efficiently and cost-effectively;

6. Assists the Executive Director and treasurer as custodian of the Agency's funds and other assets.

7. Responsible for the financial and administrative operations of the Agency including banking, accounting funtions,payroll, budget preparation, oversee all reception duties,Agency documentation, Logistics and procurement and other administrative services;

1. Prepares monthly P&L, Balance sheet, cash flow, and Supplemental schedules;

2. Manages all aspects of the annual audit;

3. Develops with the assistance of others, the annual budget and monitors budgets for grants,contracts and fundraising events, and prepares related reports;

4. Oversees and keeps current personal policies and procedures;

5. Interfaces with the finance committee, Ministry of finance, UPMA and attends all meetings thereof;

6. Establishes and maintains contract with relevant financial institutions;

7. Performs other duties as assigned.